JOB TITLE: Deputy Treasurer

PAY RANGE 27: $27.01 to $28.11 hourly (based on education and experience)

LENGTH: 8 hours daily / year-round position

LOCATION: Administrative Service Center (ASC) - Business Department

REPORTS TO: Chief Financial Officer (CFO)

Fully benefitted to include: medical, dental, vision, life insurance, sick, personal, & vacation days as well as state retirement (TRF or PERF based on credentials).  

 

JOB SUMMARY:  The Deputy Treasurer plays a critical role in assisting the CFO in managing the corporation’s daily, monthly, and annual financial operations. This position is responsible for full-cycle accounts payable processing, corporate credit card coordination, account reconciliations, and compliance reporting. The ideal candidate exhibits strong attention to detail, proficiency in educational ERP systems, and an understanding of public fund accounting procedures.  Core duties include working with Human Resources and the Payroll department to process aspects of the pay, working closely with the District ECA/Bookkeeper Coordinator and the Accounts Payable Associate.

 

QUALIFICATIONS:

 

• Education - a minimum of an associate degree or coursework in accounting, business, or finance.  A Bachelor’s degree is preferred.
• Experience - 2-3 years experience in bookkeeping, banking, accounting and/or school financial operations.
• Associate's degree or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
• must have strong verbal and written communication skills with the ability to communicate effectively and confidently across all levels of an organization;
• must have exceptional customer service acumen for both internal and external stakeholders;
• ability to maintain confidentiality and appropriately handle sensitive information;
• detail oriented and maintains accuracy with a strong sense of urgency while working on multiple tasks simultaneously; and
• must have advanced skills in use of office computer technology including HRIS, Microsoft Suite and G-Suite.

RESPONSIBILITIES:

• Performs a variety of financial record keeping functions related to the school’s account and budget control operations.
• Maintains all books, ledgers, and financial records in strict compliance with guidelines prescribed by the Indiana State Board of Accounts (SBOA).
• Prepares all incoming bank deposits for cash and checks.
• Assists in the preparation of monthly financial statements and detailed annual reports of all receipts and expenditures across school accounts.
• Sets up and maintains all special grants.
• Executes routine fund transfers, including monthly transfers between designated accounts (e.g., 0101 to 0300) and liability receipts to withholdings.
• Performs monthly self-funded insurance reconciliations and processes monthly workers' compensation and insurance claims.
• Manages, processes, and monitors Certificate of Deposit (CD) accounts and prepares annual CD reporting.
• Assists with the end-of-year 1099 process.
• Serves as the primary Corporation Credit Card Coordinator, downloading, reconciling, auditing, and processing monthly credit card statements and payments into the accounting system.
• Processes, balances, and posts bi-weekly payroll claims.
• Codes Extra-Curricular Activity (ECA) time records to the correct account numbers prior to submission to payroll.
• Invoice individual schools for ECA extra-curricular pay each payroll cycle and update PowerSchool ERP budgets upon receipt of ECA payments.
• Independently or in accordance with general instructions, compose correspondence concerning a wide range of subjects requiring thorough knowledge of policies, regulations, and operational procedures.
• Utilizes excellent telephone skills and customer service in a positive, friendly manner to aid in the promotion of good public relations.
• Maintains filing systems and conduct file room purging in accordance with public record retention policies.
• Performs other duties and responsibilities as assigned by administration.

SUPERVISORY RESPONSIBILITIES:  This position has no supervisory responsibilities.

 

PHYSICAL REQUIREMENTS:   While performing the duties of this job, the employee is frequently required to sit and reach with hands and arms.  The employee is occasionally required to stand, walk, stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 40 pounds. 

 

The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the Corporation.