Job Title:            Secretary, Student Support Services

Classification:    Hourly (Non-Exempt) - 215 Days/Year

Pay Range 10:   $16.89 to $17.99 (based on education and experience)

Reports to:         Director of Student Support Services

Benefits eligible: This position is eligible for employee level medical coverage, dental, and vision as well as personal and sick days.

 Qualifications:

• A minimum of a High School Diploma and 2 years office experience.
• College course work or degree in Business or a related field (desired).
• Must be able to type and handle various types of correspondence.
• Be proficient in use of office computer technology including word processing and data base applications to include Word, Excel, Access, and Google;

Responsibilities:

• Provide support to school psychologists with complete initial referral files in a timely fashion.
• Assemble and provide referral packets to schools with disability specific protocols.
• Receive and process referrals in a timely fashion.
• Maintain accurate log of all initial referrals for statistical data.
• Maintain a current status log of initial referrals by psychologist.
• Request required referral data not received from schools, notify other professions/therapists of related referrals, request 2^nd measures of achievement from academic evaluators.
• Finalize and print evaluation reports and send to schools/parents and send evaluation-completion letter to parents.
• Assemble IEP packets/folders for psychologists and pre-school coordinator.
• Contact person for Contracted Initial Referral Psychologists and Achievement Evaluators (coordinate distribution of referrals and receive reports/assessments) and maintain data-base for status of referrals.
• Assemble initial referral statistics for Student Support Services Director.
• Order assessment needs (tests/protocol) for psychologists.
• Assist with data collection for Continuous Improvement Monitoring.
• Enters referral information into District Data Sytem and Powerschool.
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  Enters Re-evaluations into the District Data system.
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  Upload re-evaluation information into Indiana IEP system.
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  Access and create reports using District Reporting system.
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  Point of Contact between Private Schools, Speech Pathologists, Physical Therapists, Occupational Therapists and Psychologists.
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  Collect new service only student information and submit data to creats STN information.
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  Ensure Service only student information is in powerschool so it may be uploaded to IIEP
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  Has knowledge or capability to learn the Indiana IEP system to assist in troubleshooting issues
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  Back up on answering phones and front entrance.
• Other duties as assigned by the administrator.